Project Coordinator (Ph)

Responsibilities

Procurement Project Coordination

• Coordinate procurement-related projects associated with organizational growth, mergers, integrations, and operational changes.
• Track vendor transition timelines, milestones, and deliverables to support on-time completion.
• Support procurement initiatives by coordinating activities and vendor onboarding.

Vendor & Stakeholder Coordination

• Serve as a point of contact for vendors related to turn scheduling, documentation, and requirements.
• Communicate vendor expectations, timelines, and status updates clearly and professionally with vendors and internal stakeholders.
• Support cross-functional collaboration with key internal stakeholders.

Tracking, Documentation & Reporting

• Maintain accurate project documentation, trackers, logs, and status reports.
• Use Microsoft Excel / Asana to track project activity, vendor engagement, milestones, and deadlines.

Issue Identification & Support

• Monitor project progress and identify risks, delays, or gaps.
• Escalate issues appropriately and support resolution efforts as directed.
• Ensure adherence to established procurement processes and project guidelines.

Requirements

• Bachelor’s degree in Business, Project Management, Operations, Supply Chain, or a related field (preferred).
• 2–5 years of experience in:

Procurement or vendor coordination

• Experience supporting projects related to organizational change, growth, or integration is strongly preferred.
• Ability to manage multiple tasks and deadlines in a fast-paced, growth-oriented environment.
• Internet speed minimum 30mbps: Needs to be Wired (Buy a dongle if no LAN port)
• Windows 11 / MacOS Catalina or higher

Minimum of 8 GB RAM

• Private and quiet dedicated home office area (no roosters, dogs, children's noises in the background)
• Back-ups in case of power or internet provider interruptions
• Good headset and webcam (preferably noise-canceling headset)

What This Role Is About

The Project Coordinator (Procurement) is a supporting operational role within the Procurement department, responsible for coordinating and supporting procurement-related projects tied to organizational growth, integration, and change initiatives. This includes projects associated with acquisitions and transitions and organizational expansions.

This role is designed for a capable, detail-oriented professional who can work independently, manage multiple workstreams, and ensure procurement projects stay on track through accurate coordination, documentation, and follow-through. The Project Coordinator partners closely with internal teams and vendor contacts to support timely and effective project execution.

What We’re Looking For

• Project coordination
• Operations or administrative support
• Technical Skills

Intermediate Microsoft Excel (basic proficiency required)

• Simple formulas (e.g., SUM, IF, VLOOKUP)
• Maintaining project trackers, logs, and status reports

Advanced Experience Microsoft Word and document formatting

• Experience with project management tools or shared tracking systems
• E.g. Asana, ClickUp, Trello
• Professional Competencies
• Strong organizational and time-management skills

High attention to detail with consistent follow-through

Ability to work independently and take ownership of assigned projects

Clear written and verbal communication skills

• Professional, dependable approach when working with internal teams and vendors
• Adaptable and comfortable in a changing, growth-focused environment

Work Environment & Additional Requirements

• Deadline-driven environment supporting organizational growth initiatives
• Commitment to ethical standards, documentation accuracy, and process adherence

Technical Requirements

i5 11th Gen or higher

Competitive Salary

— We offer a competitive salary that reflects the candidate’s experience, skills, and responsibilities.

Remote Work

— This role is 100% remote, allowing flexibility and eliminating daily commute.

Paid Time Off

— Standard leave entitlements (vacation, sick leave, vacation leave) for rest and well-being.

HMO Coverage

— Company-provided HMO plan, offering access to medical services via accredited hospitals and clinics under a Health Maintenance Organization. This helps ensure employees have access to routine checkups, consultations, and coverage for medical care.