Executive Assistant

Responsibilities

• Manage complex calendars and scheduling across five-member executive team
• Coordinate, prepare, and organize leadership retreats
• Make travel and accommodation arrangements
• Manage expense and receipt classification for the executive team in Ramp

Assist with coordination and tracking of company events

• Conduct recurring and ad hoc research projects to support market intelligence, competitive analysis, and business development
• Input, maintenance, and reporting of contacts/records in the company’s CRM
• Act as an office manager by keeping up with office supply inventory
• Greet planned visitors/meeting attendees at the corporate HQ. Organize food and drink accommodations for the meeting, if applicable
• Triage and respond to miscellaneous requests from key stakeholders

Requirements

• Excellent MS Office skills (Outlook, Word, Excel, PowerPoint)

Position Details

We are looking for an experienced Executive Assistant to perform a wide range of administrative, coordination, and research tasks in support of Optima's five-member executive team. This is a full-time position based in Portsmouth, NH.

Qualifications

3+ years as an Executive Assistant

Technologically savvy

Experience with Project Management systems, CRM (Salesforce), Asana, and other applications

Excellent, highly professional written and verbal communication skills

• Outstanding organizational and time management skills, with demonstrated ability to prioritize across multiple senior stakeholders
• Proactive problem-solver who anticipates issues, follows through to closure, and operates with minimal supervision
• Must be able to complete tasks with accuracy and attention to detail
• Ability to effectively present information to senior management

Discretion and confidentiality

This role is based in Portsmouth, NH. Hybrid with majority in-office presence.